Moving dallas tx commercial moving or data center is a lot more complex and challenging than moving your residence. The reason being mission critical information reaches risk during each point of the move, which opens the entranceway to data breaches inside your company. If an office move isn’t handled appropriately, your organization could face overwhelming consequences.
Make sure you use a professional office moving company that’s compliant with all federal and state records management laws. These businesses can help you move your workplace using secure procedures, and limit the risks and liabilities of a data breach. Despite having the help of these professional office movers, there are still steps you must take to protect your sensitive data as well as your business before the move.
Select a Project Manager
Assigning a team member to oversee the entire move is crucial throughout your office relocation. This experienced and knowledgeable person can help with the pre-planning process, coordinate with any office mover, and manage any relocation issues that might arise.
Eliminate Obsolete Technology and Office Items
Avoid moving old technology, equipment, and office furniture you do not use to the brand new location. Go through your office and locate unwanted networking equipment, computers, printers, phones, furniture, and copiers that may be destroyed or donated. Your office moving company may have a disposal service that can remove and dispose of the items for you.
Use a Secure Chain of Custody
Your confidential business, customer, vendor, and employee data should be moved safely and smartly aswell. A secure chain of custody means that all paper documents and files in your workplace are relocated without the risks of a data breach.
A professional office moving company use industry-leading chain of custody protocols through the entire relocation, while still making your move as efficient as possible. These procedures include moving your records with gondolas that are wrapped in plastic with security seals, and giving the authority to slice the seal to only 1 person.
Store Old Records Wisely
Old records are at risky for data breaches because companies rarely put as much focus on protecting outdated or unwanted records. However, any record which has customer data or company information puts your business at significant risk. Your best option is to work with an office moving company that also owns a secure records storage facility. You’ll save well on moving costs and space at the new location, and you can lessen your risk for data breaches along the way.
Hire the Right Office Mover
There’s a huge difference between using an experienced office moving company and a normal mover that doesn’t specialize in commercial relocation. You will want to hire a professional office mover with data and records management expertise to secure your digital and paper files through the move.
A professional office mover will make the relocation process as seamless as possible, which means your company will undoubtedly be back ready to go quickly after the move. Some things to look before you hire an office moving company include:
? Records management experience
? Records storage and destruction capabilities
? Secure chain of custody moving procedures
? Specialized pallets and materials that move IT and office equipment safely and securely
? Managed moving services and reconnect assist with help you setup at the new location
? Employees who’ve undergone extensive background checks and are been trained in the intricacies of office relocations and records moving
? Compliance with all federal and state regulations, including HIPAA
If your business is planning an office move, you almost certainly already understand the complexity of the process and the significance of putting your sensitive data in the hands of a mover you can trust. You only desire to work with a reputable office moving company that uses guidelines and cutting-edge equipment.